Position: Receptionist

Location:  Dallas, Texas

Hensley Lamkin Rachel, Inc. is a full service architectural firm. We are an established firm with a casual, energetic and stimulating work environment, competitive salary/benefits. We are currently looking to add well-qualified, energetic and highly-motivated receptionist to our staff.

Candidate must be able to work full time and must have experience in an architecture office. Our office hours are 8:30-5:30.

Candidate must have great phone skills, be able to manage switchboard for 45 employees. Greet visitors as they arrive for meetings. Other duties include: administrative support, sending and receiving packages, including courier, reprographics and overnight delivery.

Candidate must also have a working knowledge of MS Word, MS Outlook, Excel, and internet usage.

Note: Due to anticipated number of responses expected, only those candidates who meet our criteria will be contacted. Thank you.

Position: Office Manager/Bookkeeper

Location: San Francisco, California

Leddy Maytum Stacy Architects is a 25 person architectural design firm located in San Francisco.  Since 1980 the firm has completed a wide variety of award-winning projects for private, institutional and commercial clients throughout the Bay Area and California.  Leddy Maytum Stacy Architects is a national leader in environmentally appropriate building design and is committed to promoting “green” business practices.

Position:  Office Manager/ Bookkeeper
The office manager is responsible for the day to day operation of the firm.  Duties include managing office administration, employee benefits, the computer system, office equipment and supplies.  In addition, the office manager also performs full-charge bookkeeping duties for the firm, working in conjunction with the firm’s offsite CPA.  Duties include managing accounts payable, accounts receivable, general ledger, banking, project reporting and project invoicing.  Experience with Deltek Vision accounting program is desirable.

Experience in an architectural or related design firm is preferred. We are seeking a mature, well organized team player with good communication skills who is self motivated and enjoys a creative work environment.

Hours: Monday – Friday 8:30am –5:30pm
Skill level: Advanced
Salary: Commensurate with experience. 
Benefits: Health, Dental, and Disability Insurance paid vacation, holidays & paid time off, summer flex schedule, bonuses & profit sharing, 401K retirement plan 

Network Environment: PC – Windows 2003 Small Business Server
Applications:  Deltek Vision Accounting Program, MS Office, FTP Server, Various Internet Web-Based applications.

DUTIES:
Administrative Management: Manage receptionist/administrative assistant who is responsible for all incoming calls, receiving clients, filing, mail distribution, messengers, package deliveries, order supplies, maintain organized inventory, monitor supply budget. etc.
Word processing: Intermediate to advanced word processing of office documents, contracts, letters, project documents, and specifications, with direct support from administrative assistant / receptionist.
Bookkeeping: Accounts payable, accounts receivable, project invoicing, account reconciliation, weekly and monthly financial reporting, monthly and annual account close, payroll, banking and bank account management, vendor contract negotiations, CPA support, budget creation and adherence.  Familiarity with Deltek Vision accounting system preferred.
Project Management: Maintain all project billing and accounting filing, process all incoming consultant billing and out going client billing.  Understand, implement and maintain strict contractual billing limits, reporting on those limits and any variances monthly.  Provide project management team accurate monthly profitability report using Deltek Vision’s reporting capabilities.
Office Support: Services: Maintain / organize the following (in coordination with administrative assistant):
Equipment: Copiers, faxes, printers, plotters.  Load paper & toner as needed; Call in service requests when necessary.
Maintenance: Janitors, Building Repair, landlord communication.
Libraries: reference, interiors, materials, magazines.
HR Benefits Administration: Maintain accurate enrollments, (health, dental, disability). Provide orientation for new employees.  Coordinate changes to enrollment, and policy changes with insurance broker. Troubleshoot health care insurance issues.
Orientation of New Employees:  Standard supplies and telephone/ voicemail set up. Computer orientation and email set up, prepare medical information, W4 form, employee information sheet and personnel file.  Provide a set of office keys,  copy of office manual and give a tour and introduction to staff and introduction to office supplies, equipment etc.
Information Technology / Systems Administration: Back up files daily, maintain monthly archival tape, and off-site storage of monthly tapes.  Answer questions and repair system failures as appropriate. Coordinate with IT Consultant when required. Maintain accurate records regarding computer purchases and maintenance.  Software: answer questions, maintain records and copies of purchased software, maintain software manuals.  Coordinate new equipment acquisitions and ensure old equipment is properly disposed of.  Support, manage and maintain the office Deltek Vision system, with support of an offsite consultant.
Operations Management: Hire and manage firm operational consultants, phone, IT, Janitorial, Electrician, HVAC, etc.  Ensure smooth daily operation of firm office.  Coordinate all purchases and contracts with the owners for approval.  Perform some minor office repairs and quick fixes.
Firm Business Insurance: Manage filing and payment for all firm business insurance through outside insurance broker, professional liability, firm auto, business liability, work comp, etc.  Prepare, manage and participate in the annual insurance payroll work comp audit.  Act as firm representative to maintain and monitor any work comp claim filed by an employee with our work comp insurance carrier.  Prepare annual insurance rate renewals for partner review, with support from outside insurance broker.
Conference room: Coordinate with administrative assistant to provide coffee/ water for meetings, coordinate lunches as requested, and maintain appearance of conference room.
Kitchen: Monitor supplies (i.e.coffee/milk); Coordinate maintenance of kitchen area with administrative assistant and janitorial service.
Travel arrangements: Coordinate requests as needed

Please forward your resume and any references or recommendation you may have to cboswell@lmsarch.com  

We thank all candidates for their interest, but only those selected for an interview will be contacted.

Position: Receptionist / Office Assistant / Marketing Coordinator

Location: San Francisco, California

Mithun seeks a Receptionist/Office Assistant/Marketing Coordinator for our new San Francisco office.  This individual will support a small team of architects, designers and planners for all administrative functions as well as share and support responsibilities with the Seattle office.  The ideal candidate is resourceful, has a can-do attitude, and passion for excellent customer service, design and sustainable practices.  There is opportunity to grow into a more focused role as the office grows.

Duties & Responsibilities

• Answer and appropriately direct incoming calls; greet and announce clients and guests
• Project support: correspondences, typing, copying, printing, scanning, distributing, archiving, and preparing courier packages as requested
• Marketing support: prepare collateral materials including resumes, project profiles, and response to RFQs/RFIs with direction from the Marketing Managers
• Facilities/office support: including but not limited to office appearance, repairs coordination, maintaining office supplies and other firm-provided supplies
• Human Resources support as requested
• Event planning as requested
• Support overall vision, mission, and core values of Mithun
• Other duties as assigned

Requirements

• High attention to detail
• Excellent organizational and multi-tasking skills
• Customer service-oriented
• Can-do, positive attitude
• Resourceful
• Proactive
• Flexible
• Energetic
• Results-oriented
• Thrives under pressure and tight deadlines
• Passion for design and sustainability
• Technically inclined preferred (to troubleshoot phone system, copiers, printers, scanner as needed)
• Office/administrative experience required
• Design/A-E-C experience preferred
• Works with integrity, collaboratively, creatively, respectfully and with fun
• Continuous excitement to be a part of a team focused on design excellence and creating healthy spaces
• Proficiency with MS Office Suite required; InDesign and Adobe Suite a plus

 Letter of interest, resume and salary requirements to employment@mithun.com

Or: HR, Pier 56, 1201 Alaskan Way, Suite 200, Seattle, WA  98101.

Position: Marketing Director

Location: New York, New York

Description:
SBLM Architects seeks a pro-active Marketing Director. This person will direct all  marketing efforts of the firm and manage the employees within the marketing department. SBLM Architects is an architectural design firm that specializes in mixed-use, education, and commercial projects. Our main headquarters is in NYC, with offices in Miami, FL and Dublin, Ireland. We strive to maintain consistently reliable and innovative design professional services to an expanding client base. Our enthusiasm and commitment to achieving optimal results encourages a creative and spirited thinking environment. Please see our website at www.sblm.com

Job Responsibilities:
Manage Marketing Staff
Produce proposals and presentations
Prepare SF254, SF330 forms and similar city and state forms
Prepare and send promotional mailings and RFP/RFQ responses
Update and maintain database (Deltek Vision) with industry leads, government forms 254/255, project information, employee information and vendor information
Research industry publications for industry news as well as advertising opportunities and award participation.

Employment Requirements:
Prior marketing experience with an architecture or engineering firm
College degree
Able to work in a deadline-oriented environment
Excellent communication skills
Adept with all Microsoft Office programs.

Compensation and Benefits:
We offer competitive salaries, and our benefits include medical insurance, dental insurance, 401k with employer match, long-term disability insurance, flexible spending plan, and industry standard paid time off.

Please send resume and cover letter to Melissa Nicholson, Director of Human Resources, at mnicholson@sblm.com.